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Secretaries and Administrative Assistants are people who help a company’s or institution’s top staff. They are primarily focused on corporate governance, effective administration, and regulatory compliance, but they also involve a broad variety of legal, ethical, and corporate duties. However, there is a difference between their specific roles and responsibilities.
Secretary
A secretary is a person whose sole work is clerical. Secretaries operate in a variety of settings. In small businesses, secretaries may spend the majority of their time dealing with mail and answering the phone. An executive secretary may work in a large corporate office building in a spacious office. Entry-level secretaries may work in a big room as part of a team. Medical secretaries may work in high-traffic doctor’s offices. Most secretaries interact and collaborate with a wide range of people. A secretary will not have any other key responsibilities, and he or she will not have the authority to make choices on his or her own.
The Secretary is responsible for:
Schedules agendas and timetables for meetings, conferences, and other activities as provided
Ensuring that meetings are effectively arranged and minuted
Keeping accurate data and administering them effectively
Performs other related duties as assigned
Administrative Assistant
An administrative assistant has more responsibilities than a secretary. The work of an administrative assistant is well above that of a clerical position. An administrative assistant has the authority to make independent decisions. Administrative assistants manage other employees, plan meetings, and examine submissions, memos, and significant reports. It is the administrative assistant’s role to schedule meetings between the executive members and the various committees. Some administrative assistants are also tasked with the preparation of statistical reports, something secretaries are not permitted to undertake.
Administrative assistants play a critical role in organizing, managing, and administering an office. Most administrative assistants are in charge of clerical and organizational responsibilities such as file management, appointment scheduling, supporting other staff members, and writing mail or communications.
The Administrative Assistant is responsible for:
Filing, preparing reports and presentations, setting up meetings, and restocking supplies are all examples of office chores
Booking appointments and resolving issues in real-time to provide real-time scheduling help
Arranging travel preparations, such as booking flights and renting automobiles, as well as making hotel and restaurant reservations
Monitoring phone calls and forwarding them to relevant people
Create reports, transcribe meeting minutes, prepare presentations, and conduct research using computers
The Importance of Having a Secretary and Admin Assistants
Administrative assistants and secretaries are the backbones of almost any organization. Their roles are critical to running a small business, they will play a critical part in ensuring that the business’s processes run smoothly. A secretary’s or admin assistant’s responsibilities are no longer limited to general tasks but can differ considerably depending on the type of organization in which he or she works.
Administrative assistants and secretaries are needed in every field. The time you spend on administrative activities and scheduling may be far better spent building the business.
Benefits of Hiring a Remote Professional: Secretary and Administrative Assistant
A virtual assistant can provide you with more time and flexibility to accomplish the things you value. You may focus on your company plan, establish stronger relationships with your clients or consumers, or even spend more time with your family.
Cost-saving. Because a virtual assistant works remotely, you may save a lot of money on expenses. Most virtual assistants work from home, so you won’t need to pay for extra office space, coffee, or supplies.
Increase in Productivity. Virtual assistants are responsible for a variety of tasks, including monitoring your email and maintaining spreadsheets. Doing your daily tasks like data entry, answering phones, contacting suppliers, clients, and payroll all contribute to your increased productivity.
In need of a Secretary or Administrative Assistant? Workergenix is here to help you.
Whether you require assistance with scheduling and answering the phone, or with other clerical work, hiring an assistant to assist you with the administrative side of your business is a wise decision.
Workergenix connects you to successful individuals and organizations with the focused remote professionals they require to perform all of their responsibilities. Our committed remote professionals relieve you of all the tasks you’ve been meaning to delegate while enhancing your accountability to do more.
Working remotely is not entirely a new concept. Gone are the days when every employee needs to be physically present in office buildings to execute work. Remote work has been around for as long as people have traveled for work. It was the “norm” long before downtown offices even existed but working remotely has been rapidly rising even before this pandemic hit us last 2019. Even though this COVID-19 pandemic greatly affected the jobs of many people worldwide, it has opened up opportunities for remote work to be adopted by companies.
So what are the roles you can do remotely? There are lots of location-independent jobs you can do nowadays. Let me give you some of the top roles you can do remotely or what companies may choose to apply for their businesses.
Writer
You’ll be surprised how much you can earn with this profession or talent while working remotely. It is one of the perfect examples of a role that has long been done remotely. Most of the time, all you need is your “creative juices” to kick in and the inspiration to write quality content.
It is a great opportunity for people who have specialization. People who have a medical background can curate highly sought-after articles or topics that are highly beneficial for a huge number of people.
Project Manager
They oversee and manage the completion of large projects. Project Managers are responsible for planning, organizing, setting timelines, and delegating tasks to different people and teams.
It is a high-paying job since it requires strategic thinking and excellent problem-solving skills. Most industries have their project manager. Your businesses can have your remote project manager, depending on the industry your company is in.
For applicants who would want to explore being a project manager remotely, consider having exposure to different Project Management tools, courses, and CRM available today. It will help you ace that interview and work with the company you love.
Graphic Designer
It is another type of talent that you can utilize to the fullest and get multiple projects depending on your skills and knowledge. You should build that astonishing portfolio now and get ready to showcase your skills through your outputs. A lot of great opportunities are waiting for you. All companies will need graphic designers for their logos, promotional materials, websites, and product designs to execute branding strategies as well.
Your ideas and expertise will reflect on their own. It’s a job or something that you are already doing in the comfort of your home or wherever you think you work creatively and productively.
Social Media Manager
Everyone has a Social Media account nowadays, even small and big businesses too. It has been one of the most effective marketing platforms utilized by everyone today. It is a very tedious job and Executives don’t need to be adding this one on their plates. This is where the Social Media Manager enters.
SMM will be in charge of the daily postings, content, analytics and even responding to queries. Your business needs to have that social media presence it needs to create and maximize engagements and experience its benefits to the fullest. If you are great at social media, monetize your skills and bank into it.
Does your company need these jobs or roles remotely?
Workergenix can provide you with dedicated, college-educated, motivated Remote Professionals (RPs) to handle your business and personal tasks.
Workergenix will help you turn your worries into solutions for success. Don’t sweat it out. We will equip your business with reliable employees now at a very affordable rate. Unlock your potential.
Follow the link below to schedule your free consultation: workergenix.com
General administrative employees’ job is to help organize the business. They can have different roles which include email management, appointment setting, cold calling, budgeting, business planning, managing resources, and managing the general workflow processes. 🧑💼⚙️
All of these might seem like little tasks but are important to every business. These tasks may take up much of a small business owner’s time which can be utilized for things that matter. ⏳
Workegenix can provide you with dedicated, college-educated, motivated, remote professionals (RPs) to handle your business and personal tasks. 🗓📆
Follow the link below to schedule your free consultation: workergenix.com
