A minimalist office desk setup with a computer displaying a CRM system, a calendar with appointments, a clipboard with invoices, and communication icons representing client support.

What High-Level Tasks Can Virtual Assistants Perform to Enhance Your Client Care?

by Dwayne GuevarraBusiness Growth, Client Relationship, Finance & Accounting, Outsourcing, Productivity, Sale, Technology & AutomationPosted on Comments are Disabled

What High-Level Tasks Can Virtual Assistants Perform to Enhance Your Client Care?

In the competitive landscape of modern business, efficient customer service is not just a necessity—it’s a differentiator. Virtual assistants (VAs) have become pivotal in managing sophisticated customer service tasks, enabling businesses to improve operational efficiency and enhance customer relationships. Here’s how virtual assistants can tackle four high-level customer service tasks that are crucial for your business.

1. Streamlining Client Onboarding

The onboarding process sets the tone for your client relationships. Virtual assistants can significantly enhance this initial interaction by taking over the administrative heavy lifting. They efficiently set up client profiles in CRM systems, ensure that all necessary information is collected, and even handle initial welcome communications. By delegating these tasks to a VA, you not only speed up the process but also ensure a smooth and professional first impression.

2. Managing Scheduling and Appointments

Effective calendar management is key to avoiding scheduling conflicts and ensuring optimal client interaction. Virtual assistants can oversee your calendar by scheduling appointments, sending out reminders, and managing reschedules or cancellations. This kind of support is invaluable in maintaining a seamless flow of meetings and interactions, which in turn enhances client satisfaction and trust in your business’s organizational capabilities.

3. Overseeing Invoices and Billing

Cash flow is the lifeline of any business, and managing invoicing can be a time-consuming task. Virtual assistants can take charge of the invoicing process by generating, sending, and following up on invoices. This helps maintain your financial organization and ensures timely payments. By outsourcing this task to a VA, you not only keep your books in order but also free up your time to focus on core business activities that drive revenue.

4. Providing Ongoing Client Care and Support

Ongoing client care is critical for retention and satisfaction. Virtual assistants can handle daily client queries, provide support, and resolve issues promptly. This consistent level of service helps build strong, loyal relationships with your clients, directly impacting client retention and the overall reputation of your business. With a VA, you ensure that your clients always have a knowledgeable and responsive point of contact.

Why These Tasks Matter

Delegating these high-level tasks to virtual assistants allows business owners to concentrate on strategic growth while ensuring that the operational aspects run smoothly. It’s a cost-effective way to enhance capacity without compromising on service quality or client experience.

Conclusion

Incorporating a virtual assistant into your business operations can transform your approach to customer service. From onboarding new clients to managing invoices and appointments, VAs provide a level of efficiency and professionalism that can significantly contribute to your business’s success.

Looking to take your business to new heights?

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U.S. dollar bills laid out on financial reports with a smartphone calculator app displaying calculations.

Is Your Financial Management Holding You Back? Here’s How to Streamline It for Growth

by Dwayne GuevarraBusiness Growth, Finance & Accounting, Outsourcing, ProductivityPosted on Comments are Disabled

Is Your Financial Management Holding You Back? Here’s How to Streamline It for Growth

For growth-minded entrepreneurs and business owners, effective financial management is the backbone of a thriving business. Yet, the intricacies of bookkeeping, invoicing, and end-of-year accounting can often become overwhelming, especially when you’re focused on scaling your operations. What if there was a way to streamline these processes, ensuring accuracy and efficiency without draining your time?

Financial Management: A Strategic Approach to Bookkeeping

Managing the financial health of your business is not just about keeping the books in order—it’s about making informed decisions that drive growth. By delegating bookkeeping and financial tracking to a skilled professional, you can maintain a clear and accurate picture of your business’s financial status.

An executive assistant trained in financial management can take on this crucial role, handling day-to-day bookkeeping tasks, reconciling accounts, and ensuring that all financial data is up-to-date. This not only frees up your time but also allows you to make data-driven decisions that propel your business forward.

Invoicing and Billing: Streamlining Cash Flow

Invoicing and billing are critical to maintaining a healthy cash flow, yet they are often tasks that can slip through the cracks when you’re juggling multiple responsibilities. An executive assistant can streamline your billing processes, ensuring that invoices are sent out promptly and payments are tracked efficiently.

By delegating invoicing to your assistant, you can reduce the risk of errors, avoid delays in payment, and improve your cash flow management. This ensures that your business remains financially stable, allowing you to focus on growth strategies rather than chasing down payments.

Expense Tracking: Keeping Your Finances in Check

Accurate expense tracking is essential for understanding your business’s financial health and identifying areas where you can cut costs. However, managing expenses can be time-consuming, especially when dealing with multiple transactions and vendors.

With the support of an executive assistant, you can implement a streamlined expense management system. Your assistant can track all business expenses, categorize them appropriately, and generate detailed reports that give you a clear view of your spending patterns. This allows you to make informed decisions about where to allocate resources and identify potential savings.

End-of-Year Accounting: Preparing for Tax Season

As the end of the year approaches, many business owners find themselves scrambling to get their financial records in order for tax season. This can be a stressful and time-consuming process, especially if your bookkeeping hasn’t been consistently maintained throughout the year.

An executive assistant can take the lead in preparing your business for tax season. From organizing receipts and expenses to ensuring that all financial records are accurate and up-to-date, your assistant can handle the heavy lifting, allowing you to approach tax season with confidence. This not only reduces stress but also minimizes the risk of errors that could lead to costly penalties.

Conclusion: Elevate Your Financial Management for Business Growth

Financial management is a critical component of any successful business, but it doesn’t have to be a burden. By strategically delegating bookkeeping, invoicing, expense tracking, and end-of-year accounting to an executive assistant, you can streamline your financial processes, improve accuracy, and free up your time to focus on growing your business.

Are you ready to take control of your business’s financial future? It’s time to delegate, streamline, and set the stage for sustained growth.

Looking to take your business to new heights?

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A woman with a stressed expression in front of financial graphs, with text saying "Financial Management Draining Your Time? Here's How an Assistant Can Help!"

Financial Management Draining Your Time? Here’s How an Assistant Can Help!

by Dwayne GuevarraBusiness Growth, Finance & Accounting, Outsourcing, ProductivityPosted on Comments are Disabled

Financial Management Draining Your Time? Here’s How an Assistant Can Help!

Making Financial Management Easier with an Executive Assistant: A Friendly Guide for Service-Based Businesses

Managing your finances is essential for any business. But if you’re a service-based business owner, you probably know how time-consuming and stressful it can get. The good news? You don’t have to do it all yourself. A skilled executive assistant can help take a load off your shoulders, allowing you to focus on what really matters—growing your business. In this video, we’re going to explore how an executive assistant can handle your bookkeeping, daily financial tracking, and even tax preparation, so you don’t have to worry about the nitty-gritty details.

And hey, if you’re thinking about hiring an Executive Assistant VA, head over to workergenix.com (I’ve linked it in the comments) to grab our FREE Delegate or Die Guide. It’s a list of 100 tasks you can delegate today to level up your business. Trust me, you’ll want to check it out!

Now, let’s dive into how an executive assistant can make your financial management a breeze.

How Executive Assistants Can Help Manage Your Finances

As a business owner, you need to keep your eye on strategy, growth, and building strong client relationships. But dealing with day-to-day financial tasks? That can bog you down. That’s where an executive assistant comes in handy. They can manage your bookkeeping, track your finances, and give you regular reports so you always know where your business stands financially. With their help, you’ll have accurate, up-to-date financial data tailored specifically to your business.

Imagine not having to reconcile your accounts every day or stress over daily transactions. Your assistant can handle it all and keep things running smoothly behind the scenes. That way, you can stay focused on making those big, game-changing decisions.

Simplifying Invoicing and Billing

Let’s be real—nobody enjoys invoicing or billing. But it’s crucial for keeping your cash flow healthy. A good executive assistant can streamline this process for you, making sure invoices are sent out on time and payments are tracked properly. They’ll handle everything from creating and sending invoices to following up on any overdue payments.

Having someone else manage this means fewer delays in getting paid. Plus, you’ll always know who has paid and who hasn’t, thanks to organized records. No more digging through emails to figure out if you’ve been paid for that big project from last month!

Tracking Expenses Like a Pro

Expense tracking is another area where an executive assistant can save you time and headaches. Knowing exactly where your money is going is key to running a successful business, right? Your assistant can categorize and record every business-related expense accurately, and even create detailed expense reports for you.

This way, you can see the bigger picture and easily spot areas where you might want to cut back or invest more. It’s all about giving you the tools to make smarter financial decisions.

Getting Ready for Tax Season Without the Stress

Ah, tax season. The words alone can make any business owner cringe. But it doesn’t have to be that way! With the help of an executive assistant, you can stay on top of things all year round. By the time tax season rolls around, all your financial documents will be neatly organized and ready for your accountant.

Your assistant can help reconcile accounts, organize receipts, and ensure all expenses are properly categorized. No more last-minute scrambling to gather paperwork. You’ll be prepared and stress-free when the tax deadline hits.

Wrapping It All Up

At the end of the day, an executive assistant is an invaluable asset for your service-based business, especially when it comes to financial management. From handling the day-to-day tasks like bookkeeping and invoicing to preparing for tax season, they can help you maintain a solid financial foundation. This not only frees up your time to focus on growing your business, but it also ensures your financial processes are efficient and accurate.

Ready to take the leap and streamline your financial management? Consider hiring an executive assistant from the Philippines to help you hit your business goals. And don’t forget to grab that FREE Delegate or Die Guide over at workergenix.com!

Reach out to schedule a discovery call.

Virtual assistant working on a computer with bookkeeping and accounting elements like a calculator, financial charts, and documents

Are You Overwhelmed by Bookkeeping and Accounting Tasks?

by Adrienne GreenBusiness Growth, Finance & Accounting, Outsourcing, Productivity, Technology & AutomationPosted on Comments are Disabled

As a growth-minded entrepreneur or business owner, managing your financial operations efficiently is crucial for your business’s success. However, bookkeeping and accounting can often become overwhelming, taking time away from your core activities. If you find yourself struggling to keep up with financial tasks, it might be time to consider bringing on a Virtual Assistant (VA). In this post, we’ll explore the benefits of using VAs for bookkeeping and accounting and how they can help streamline your financial management.

The Pros of Bringing on a VA to Help with Bookkeeping and Accounting

Virtual Assistants can be a valuable asset for managing your bookkeeping and accounting needs. Here are some key advantages:

  • Cost Savings: VAs can be more cost-effective than hiring full-time staff, as you pay only for the hours worked without incurring additional overhead costs.
  • Expertise: Many VAs specialize in bookkeeping and accounting, bringing a wealth of knowledge and experience to your financial tasks.
  • Scalability: Easily scale your bookkeeping and accounting support up or down based on your business needs without long-term commitments.
  • Time Efficiency: Free up your time to focus on strategic activities by delegating routine financial tasks to VAs.

Data Entry Accuracy: Maintaining Accurate Financial Records with Virtual Assistants

Accurate data entry is critical for maintaining reliable financial records. VAs can help ensure that your financial data is entered correctly and consistently, reducing errors and discrepancies. By leveraging their expertise, you can have peace of mind knowing that your financial records are accurate and up-to-date.

Expense Reimbursement: Streamlining Employee Expense Reimbursement Processes with Virtual Assistants

Managing employee expense reimbursements can be time-consuming and prone to errors. VAs can streamline this process by:

  • Processing Claims: Efficiently handling expense claims and ensuring timely reimbursements.
  • Verification: Verifying receipts and documentation to prevent fraud and errors.
  • Tracking: Keeping track of all expense reimbursements to ensure transparency and accountability.

Cash Flow Management: Ensuring Positive Cash Flow with the Help of Virtual Assistants

Positive cash flow is essential for the sustainability of any business. VAs can assist in managing cash flow by:

  • Monitoring Inflows and Outflows: Keeping track of all cash transactions to ensure you have a clear view of your financial position.
  • Forecasting: Providing cash flow forecasts to help you plan for future expenses and revenues.
  • Optimizing: Identifying opportunities to optimize cash flow, such as adjusting payment terms with suppliers or customers.

Payroll Processing: Managing Payroll Tasks Through Virtual Assistants

Payroll processing can be complex and time-sensitive. VAs can manage payroll tasks efficiently by:

  • Calculating Wages: Accurately calculating employee wages and deductions.
  • Tax Compliance: Ensuring compliance with tax regulations and filing requirements.
  • Record Keeping: Maintaining payroll records and generating reports for auditing purposes.

Budgeting Assistance: How Virtual Assistants Can Help You Maintain and Monitor Budgets

Effective budgeting is crucial for financial planning and control. VAs can assist with:

  • Budget Preparation: Helping you create detailed budgets based on historical data and future projections.
  • Monitoring: Tracking actual performance against budgeted figures and identifying variances.
  • Adjustments: Make necessary adjustments to your budget to reflect changing business conditions.

Accounts Receivable Management: How Virtual Assistants Can Help You Stay on Top of Receivables

Timely collection of receivables is vital for maintaining healthy cash flow. VAs can help manage accounts receivable by:

  • Invoicing: Generating and sending invoices promptly.
  • Follow-Up: Follow up on overdue payments to ensure timely collection.
  • Reporting: Providing regular reports on receivables to help you stay informed.

Accounts Payable Management: Managing Your Payables Efficiently with Virtual Assistants

Efficient management of accounts payable is essential for maintaining good supplier relationships and optimizing cash flow. VAs can assist with:

  • Invoice Processing: Verifying and processing supplier invoices.
  • Payment Scheduling: Scheduling payments to take advantage of discounts and avoid late fees.
  • Record Keeping: Maintaining accurate records of all payables for auditing and reporting purposes.

Conclusion

Integrating Virtual Assistants into your bookkeeping and accounting processes can significantly enhance your financial management, allowing you to focus on growing your business. From ensuring data entry accuracy and streamlining expense reimbursements to managing payroll and optimizing cash flow, VAs can provide the support you need to maintain a healthy financial position.

Are you ready to take control of your finances and drive business growth with the help of Virtual Assistants?

Smiling woman with text: 'Is financial management draining your time? Let VAs handle it!' with money in the background

Is Financial Management Draining Your Time? Let VAs Handle It!

by Adrienne GreenFinance & Accounting, Outsourcing, ProductivityPosted on Comments are Disabled

The Pros of Bringing on a Virtual Assistant to Help with Bookkeeping and Accounting

For business owners, managing bookkeeping and accounting tasks can be time-consuming and overwhelming. By bringing on a Virtual Assistant (VA), especially one based in the Philippines, you can streamline your financial operations and focus on what truly matters—growing your business.

Data Entry Accuracy: Maintaining Accurate Financial Records

One of the key benefits of hiring a VA is their ability to ensure data entry accuracy. Maintaining accurate financial records is crucial for any business. Virtual Assistants can meticulously input financial data, reducing errors and discrepancies, which in turn provides you with reliable and up-to-date financial records.

Expense Reimbursement: Streamlining Processes

Managing employee expense reimbursements can be a hassle. Virtual Assistants can take over this process, handling everything from verifying receipts to processing claims. This not only ensures timely reimbursements but also maintains transparency and accountability.

Cash Flow Management: Ensuring Positive Cash Flow

Positive cash flow is essential for the sustainability of any business. Virtual Assistants can monitor cash inflows and outflows, provide cash flow forecasts, and identify opportunities to optimize cash flow. This proactive approach helps in maintaining a clear view of your financial position.

Payroll Processing: Efficiently Managing Payroll Tasks

Payroll processing can be complex and time-sensitive. Virtual Assistants can manage payroll tasks efficiently by accurately calculating employee wages, ensuring tax compliance, and maintaining payroll records. This ensures that your payroll is handled smoothly and on time.

Budgeting Assistance: Maintaining and Monitoring Budgets

Effective budgeting is critical for financial planning and control. Virtual Assistants can help you create detailed budgets based on historical data and future projections. They can also track actual performance against budgeted figures, making necessary adjustments to reflect changing business conditions.

Accounts Receivable Management: Staying on Top of Receivables

Timely collection of receivables is vital for maintaining healthy cash flow. Virtual Assistants can manage accounts receivable by generating and sending invoices promptly, following up on overdue payments, and providing regular reports on receivables. This helps ensure that your business stays financially healthy.

Accounts Payable Management: Efficiently Managing Payables

Efficient management of accounts payable is crucial for maintaining good supplier relationships and optimizing cash flow. Virtual Assistants can handle invoice processing, schedule payments to take advantage of discounts, and maintain accurate records of all payables. This keeps your payables organized and timely.

Conclusion

Integrating a Virtual Assistant into your bookkeeping and accounting processes can lead to significant improvements in efficiency and accuracy. From maintaining accurate financial records to managing payroll and optimizing cash flow, VAs provide the support needed to enhance your financial management. Are you ready to take control of your finances and drive your business growth with the help of a Virtual Assistant?

The Ultimate Guide to Getting Your Finances in Order

by Adrienne GreenBusiness Growth, Finance & Accounting, Outsourcing, Productivity, SalePosted on Comments are Disabled

Embarking on the journey to financial order requires a blend of knowledge, strategy, and dedication. It’s about understanding where you stand, setting clear objectives, and making informed choices that align with your goals. In this edition, we delve into a topic that holds the key to unlocking your financial potential. 

Are you ready to enter a world of organized finances and streamlined processes? Our comprehensive guide will navigate you through the following:

  • Why setting clear financial goals is important
  • How can a virtual professional help you get your finances in order

Why Setting Clear Financial Goals is Important

A ship without a destination is adrift on the open sea. Likewise, a financial journey requires clear goals to provide direction and purpose. Whether your aspirations are short-term or long-term, articulating your economic ambitions empowers you to create a roadmap, enabling you to navigate with intention and purpose.

Setting clear financial goals is essential because:

  • They give you a reason to stay disciplined, make sacrifices, and adhere to financial plans.
  • Regularly assessing your advancement keeps you accountable and provides a sense of accomplishment as you reach milestones. 
  • Whether it’s budgeting, saving, or investing, having goals guides you in directing your money toward activities that align with your priorities.
  • By comparing solutions to how well they advance your objectives, you can prevent irrational or unnecessary spending.
  • It prompts you to consider your long-term aspirations, such as buying a home, retiring comfortably, or achieving financial independence.
  • Clear goals can be adjusted to accommodate shifts, ensuring your financial plans remain relevant and achievable.

Fidelity Investments performed a survey that reveals individuals who establish clear financial goals are 2.4 times more likely to take positive financial actions such as saving, investing, and budgeting than those who do not set specific goals (“Fidelity’s Financial Resolutions Study,” 2020). This emphasizes the substantial impact of goal-setting on proactive financial behaviors, ultimately contributing to improved economic outcomes and overall financial confidence.

How Can Virtual Professionals Help You Get Your Finances in Order

Today, in a fast-paced digital age, The role of virtual professionals has expanded beyond administrative tasks to revolutionize how we approach complex challenges. When it comes to getting your finances in order, these skilled experts are your secret weapon for achieving financial clarity, organization, and prosperity. Let’s explore how virtual professionals can catalyze your journey toward financial mastery.

  • Assessing Your Financial Landscape. Discover the power of having a virtual professional meticulously review your income, expenses, and financial goals.
  • Creating a Customized Financial Strategy. Learn how our virtual professionals can tailor financial plans to your unique situation, providing a roadmap to success.
  • Efficient Budgeting and Debt Management. Financial stress can be eliminated with the assistance of a virtual professional. They’ll help you create budgets and devise strategies to manage debt effectively.
  • Savings Strategies that Work. From setting up automated transfers to identifying areas for cost-cutting, they ensure your savings grow consistently over time.
  • Building and Safeguarding Your Assets. Our virtual professionals excel at asset organization and protection, ensuring you have a solid financial foundation for the future.
  • Timely Financial Tasks. They handle bill payments, schedule financial appointments, and ensure that your financial responsibilities are met on time, reducing stress and avoiding late fees.
  • Investment Guidance and Research. Leverage the expertise of our virtual professionals to research and analyze investment opportunities, helping you make informed decisions.
  • Stress-Free Tax Planning and Documentation. Say farewell to tax season worries! Let our virtual professionals handle tax planning and documentation with precision.
  • Continuous Financial Education. Beyond their practical assistance, virtual professionals empower you with financial education. They explain complex concepts, provide resources to enhance your financial literacy, and offer insights that enable you to make informed choices.

Virtual professionals provide a transformative advantage in a world where time is precious and financial decisions are critical. Their expertise, dedication, and technological prowess streamline your financial journey, allowing you to focus on your aspirations while they handle the intricacies of financial management. With virtual professionals as your allies, the path to economic order and prosperity becomes more transparent and achievable.

Are you ready to take your financial game to the next level? Our virtual professionals are poised to revolutionize the way you manage your assets. 
Schedule a free discovery call on our website and learn more about our services here.

Client Spotlight- CAO Consults: Customized Accounting Solutions for Small Business Owners

by Adrienne GreenBusiness Growth, Client Relationship, Finance & AccountingPosted on Comments are Disabled

Client Spotlight- CAO Consults: Customized Accounting Solutions for Small Business Owners

Running a small business involves juggling multiple responsibilities, and accounting tasks can be particularly challenging. That’s where CAO Consults comes in. As an accounting company dedicated to small business owners, CAO Consults provides customized solutions for accounting, bookkeeping, payroll, tax advisory, and support. Their mission is to help clients automate their accounting processes, gain regular financial reports, make informed decisions, and plan for future growth. Led by certified public accountant Carolyn Palermo, their friendly and experienced team is ready to provide professional support every step of the way.

To enhance their productivity and efficiency, CAO Consults has turned to Workergenix. By hiring a virtual professional from Workergenix, they have found a reliable solution for data entry, reconciliation, reporting, and research tasks. This collaboration has yielded numerous benefits for CAO Consults, including reduced errors, improved accuracy, and faster results for their clients. With Workergenix, CAO Consults can focus on delivering top-notch accounting services, empowering small business owners to thrive.

Accounting Software Small Businesses Can Use In 2023

by Adrienne GreenFinance & Accounting, Outsourcing, Productivity, Technology & AutomationPosted on Comments are Disabled

Just like you need air to breathe, your company needs proper cash flow to stay in business. You already have a great idea. You already have a good product for which the world is waiting. Great job! But for your business to succeed, recordkeeping needs to be done well. One of the main problems that business owners face is how to manage their financial reports. This sounds intimidating. Statistics show that half of new businesses fail within five years. And one of the main reasons for business financial failure is poor record keeping and controls.

You overthink marketing and sales growth. But you hate to think about record keeping. To avoid the chance of financial mismanagement, you should invest in accounting software to manage your finances. Additionally, it gives you the advantage of identifying opportunities to improve the financial health of your business. 

The following are accounting software that you would want to use for 2023:

  1. Sage Accounting – This is one of the biggest players in the accounting software space. Compared to its alternatives, it is more basic, easier to use, and less expensive. At just $25 per month for unlimited users, invoicing and expense tracking, bank reconciliation, and advanced reporting, it’s a great value. This software is for those who need moderate functionality. It gives a cash flow forecast that provides 30-day visibility into your finances. It also has a sales tracker that shows the status of your sent invoices so that you’ll be able to see if they are already paid or overdue. This helps you to remind clients who have not paid their invoices. The downside is that it lacks accounting and bookkeeping services and receipt capture functionality. Sometimes it took a while to load. 
  1. Xero – This is a more reliable and detailed accounting software well-suited for all businesses of all sizes. You will have access to all common functions including invoicing, expense tracking, receipt capturing, and billing whether your business is product- or service-based. It has pre-built integrations with more than 800 third-party software applications through Xero’s Marketplace. With it, you can track time, and you will not need to pay for a third-party receipt capture tool. It’s user-friendly enough for entry-level entrepreneurs. Also, there is a varied reporting section and both the software and dashboard are highly customizable.
  1. QuickBooks Online – This has the highest rating in the accounting category. It works as a one-stop shop that makes users easy to do most accounting jobs on one platform. QuickBooks accounting software has 70 reports included in the platform with the option to customize the reports if needed. It’s the best all-around accounting platform for most small businesses. Though it’s not user-friendly many accountants and bookkeepers are trained to do it. The top features of Quickbooks are the dashboard, live bookkeeping services, and extensive reporting. Though it is more expensive than its competitors, many bookkeepers will choose to use this software to avoid the stress of incorrect bookkeeping.

Your bookkeeping software is one of the foundations that cannot be overlooked, regardless of your size or industry. Still worried about your bookkeeping jobs? Make sure you have the professional help you need all around you. A professional bookkeeper at Workergenix will help you solve your recordkeeping problems. Talk to us and see which accounting software works best for your growing business. 
Click here for your free consultation.

How Much Is The Payroll Tax In Chattanooga, TN?

by Adrienne GreenBusiness Growth, Finance & Accounting, Outsourcing, ProductivityPosted on Comments are Disabled

Payroll Tax services are an essential component of any business, whether you have one employee or thousands. It is the foundation of a successful business, ensuring that employees are paid correctly, on time, and receive other benefits.

How much is the payroll tax in Chattanooga, TN?

When you first started your business, you may have had to decide whether your employees would be W2 or 1099. It’s not a minor issue, but it will have a long-term impact on how you do business and whether the IRS comes to visit you about it. It can also help protect you from payroll fraud.

Rates of Federal Payroll Tax

Here’s how it works, along with the tax rates you’ll need to apply for calculating each employee’s paycheck.

  1. Figure out each employee’s gross wages. Gross wages are the total amount of money earned by your employee during the current pay period. The math for salaried employees, hourly employees, and contractors differ slightly.
    1. Hourly employees: You must multiply the number of hours worked by the hourly rate of your employee. Make sure to calculate any overtime hours they worked at the overtime rate.
    2. Salaried employees: A salaried employee is only paid a portion of their annual salary per paycheck, so divide that employee’s yearly salary by the number of pay periods you’ll have each year.
    3. Contractors: Advance to “Go” and receive $200! Contractors are not required to withhold any payroll taxes. Just pay them what’s on their invoice, but keep in mind that you’ll need to send each contractor a 1099 form at the end of the year. Keeping accurate payroll records will make the process much easier.
  2. Deduct any pre-tax withholdings. Payroll taxes aren’t the only thing that should be left out of employees’ paychecks. Make sure to account for health and retirement benefits. Depending on your benefits provider, the process for documenting and remitting these funds will differ. It is important to note that many services can be integrated with payroll software, allowing you to automate your deductions.
  3. Deduct and match any FICA taxes: FICA, or the Federal Insurance Contributions Act, is one of the many payroll abbreviations you’ll quickly learn and love. It simply means the Medicare and Social Security taxes that both employees and employers must pay:
    1. Social Security tax: Withhold 6.2% of each employee’s taxable wages until they reach $147,000 in gross pay in a given calendar year. The maximum salary an employee will receive in 2022 is $9,114.00. You must also match your employees’ contributions as an employer.
    2. Medicare tax: You must also withhold 1.45% of each employee’s taxable wages for Medicare under FICA. Employers must also match this tax. There is no withholding limit like Social Security, but employees earning more than $200,000 must pay an Additional Medicare Tax of 0.9%. You are not required to match the 0.9%, but you should account for it in your withholding calculations.
  4. Pay FUTA unemployment taxes: Employers are solely liable for federal unemployment taxes. The tax rate is 6% on the first $7,000 of taxable income earned by an employee per year. You may be eligible for a tax credit if your company is required to contribute to a state unemployment fund.
  5. Deduct federal income taxes, which is the most significant tax that your employees will pay. The tax rate can range anywhere from 0% to 37%.
  6. Subtract any post-tax deductions: Some employees may be subject to court-ordered wage garnishments or child support payments. They may also make after-tax contributions to savings accounts, elective benefits (such as life insurance), or other withholdings.

Tennessee State Payroll Taxes

Tennessee’s income tax is straightforward, with a flat rate of 0%. Tennessee unemployment insurance rates range from 0.01% to 10% for the calendar year 2022, with a taxable wage base of up to $7,000 per employee per year. A flat rate of 2.7% is charged to new employers.

Want to know more about the information above?

You’ve come to the right place because Workergenix’s virtual professionals will assist you in obtaining what you require for your business. You no longer have to be concerned about minor tasks. The objective of Workergenix is to free your time, unlock your potential, and help you focus on doing other profitable things.

Simply fill out the following form to schedule your free, no-obligation, consultation today, click here.

Why do businesses need a bookkeeper?

by Adrienne GreenBusiness Growth, Finance & Accounting, Outsourcing, Productivity, SalePosted on Comments are Disabled

Bookkeeping is important for maintaining accurate financial records. Nevertheless, many companies have not been able to implement this integration process. By keeping accurate records, you’ll be less likely to have to deal with frustration in the future.

Here are the few things you need to know on why you should hire a bookkeeper:

1.    Useful for accurate budgeting

Bookkeeping is essential to any enterprise as it makes it a lot less difficult to finance. With your profits and charges well organized, it’s easy to check your economic assets and costs. Finance creates an economic roadmap for your business. With finance in place, you could plan for destiny charges on your business to assist with growth. If you don’t hold correct and updated books, it’s tougher to get correct finance as it`s all, especially guesswork.

2.    Prepare for taxes

Annoyingly, businesses must file their taxes at the end of the tax year. With the accounting process in place, you can prepare your financial information for the tax season and tax officials will not be disappointed.

3.    Organize records

The last-minute stress of finding a significant deal can miss the deadline and some small mistakes can creep in. Companies of all sizes cannot afford to make mistakes.

Regular accounting can help with that. You can keep an organized record by doing your books frequently, tracking them, and not waiting for the last second. Over time, it will be much easier to find the information you desperately need on the fly.

4.    Easy to see business goals

All businesses want to grow, but poor financial records can prevent them from growing at the desired rate. Setting growth goals is not easy without the exact numbers and data to analyze.

Again, that’s because you guess everything and you’re very disappointed that you didn’t reach the goals you set earlier. By tracking your books and maintaining regular financial records, you can better define your business goals and drive growth.

5.    Meet government regulations

We all recognize that the authorities usually come out with a brand-new initiative that’s specifically to make matters less complicated for them.

That’s exactly what it says the tin-businesses need to start processing taxes digitally using applications and software. In this case, not only do you need to make your book, but you also must use the app for it.

6.    Provides additional security

As an entrepreneur, you don’t want to have bookkeeping issues in addition to your daily work. If your books are perfectly neat, they will no longer drive you tonight. Rest assured that your company’s financial information is ready to be verified without worry. Rest assured that you can focus on other areas of your business.

7.    You learn in the process

Bookkeeping can teach you more than you think about your company’s finances. Everything you learn will help you make smarter business decisions.

What is the average salary for a bookkeeper in Chattanooga?

Salary ranges of bookkeepers vary widely depending on multiple factors such as experience, skills, programs used, education, and location. These are just some of the elements that affect the salary rate of a bookkeeper just like any other employee. For today, we are going to talk about the average salary for a bookkeeper in Chattanooga.

According to salaryexpert.com,  the average total salary of a bookkeeper in Chattanooga, Tennessee is $ 40,554, or an equivalent hourly wage of $19. This is 11% lower than the average salary of US bookkeepers($ 4,890). What’s more, they get an average $ 689 bonus. Payroll estimates are based on payroll survey data collected directly from employers and anonymous employees in Chattanooga, Tennessee. An entry-level accountant (13 years of experience) has a median salary of $ 30,365. On the other hand, the average salary of a senior accountant (more than 8 years of experience) is $ 49,054.

Where to hire your bookkeeper?

Your business may be growing, and you are having a hard time doing all these things by yourself apart from all your other tasks.

Here in Workergenix, our mission is to provide you with dedicated, college-educated, motivated Virtual Professionals (VPs) to handle your business and personal tasks. The Virtual Professionals can help you with your bookkeeping needs and are skilled in using accounting software to maintain accurate and up-to-date financial records.

For as low as $13.19/hr, you can get a dedicated Virtual Professional who will work for you for up to 8 hours every day. Plus, our service requires no payroll tax, W2, or 1099 paperwork. You can get the same benefits or even MORE, by paying less compared to the average $19/hr salary rate of a bookkeeper in Chattanooga, TN. Irresistible, right?

Simply fill out the following form to schedule your free, no-obligation, consultation today, click here.