How Growth-Minded Leaders Are Using AI to Scale Smarter—Not Harder
In today’s fast-changing business world, ignoring AI isn’t just risky—it’s costly. On the latest Scale Smart, Grow Fast podcast, Mike Todasco, former PayPal innovation leader and visiting fellow at SDSU’s AI Research Center, broke down how business owners can future-proof their companies by embracing AI now, not later.
Want the full breakdown and real-world strategies? Listen to the full episode on Spotify or Apple Podcasts and hear how AI is transforming executive support.
Why AI Is a Business Advantage—Not Just a Buzzword
AI isn’t just hype—it’s giving non-engineers executive-level leverage. Mike explains that tools like ChatGPT, Claude, and Gemini offer what used to cost companies six figures per employee. Now, for just $20/month, any business owner can streamline operations, get instant brainstorming support, automate workflows, and make better decisions faster.
The problem? Too many leaders dabble. “If you’re just playing around with AI occasionally, you’re falling behind,” Mike says. True leverage comes when AI is embedded into everyday processes—from note-taking and email to decision support and strategic planning.
Overcoming the #1 Barrier: Leadership Buy-In
Most business owners delay adoption due to fear, complexity, or not knowing where to start. Mike’s advice? Don’t overthink it. Pick one tool and start using it daily. Create a culture where your team is encouraged to test AI, share wins, and improve together.
At Workergenix, for example, our virtual executive assistants not only understand AI—they use it to triple productivity for our clients. If your team isn’t integrating AI, you’re leaving massive ROI on the table.
How to Make Smarter Decisions with AI
One practical example Mike shared: using AI as a devil’s advocate. Feed your strategy doc or sales plan into ChatGPT and ask it to challenge your thinking. It’s a fast way to identify blind spots and avoid costly mistakes—something human team members may not always do candidly.
AI Is Not Replacing Your Team—It’s Empowering Them
Mike emphasizes: AI won’t replace humans (yet), but it will replace those who don’t use it. This is especially true for executive assistants. The best virtual professionals now master AI tools to manage tasks, automate workflows, and deliver higher-level support—making them indispensable to fast-scaling businesses.
Bottom Line
AI is not the future. It’s the present. If you want to stay competitive, leaner, and smarter, now’s the time to embrace it fully.
Want to see how an AI-powered executive assistant can help your business scale faster without burning out your top talent? Schedule a discovery call today!
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Ever heard of a virtual professional with whom you can delegate repetitive tasks? And you might be probably wondering how it works or you might also have doubts about why would you need one. Well, once you learn more about them, you’ll just realize that you definitely gonna need one for your business.
Almost everything is revolving around the internet and believe it or not, businesses that still do the process with traditional marketing aren’t that much of effective way to reach the target market. However, digital marketing is at another whole new level. It helps you connect with the right leads or customers. Internet algorithm works effectively as you narrow down what kind of targeted audience you have. But the question is, how long does it take to learn this process? Never worry because that’s why a virtual professional is there for you!
Let’s discuss how handing off tasks to virtual professionals works.
As a business owner, delegation is a crucial skill to have in order to maximize productivity and efficiency. By delegating tasks to a virtual professional, you can free up your own time to focus on the more important aspects of your business. Here are some steps to help you delegate tasks effectively to a virtual professional:
Identify the tasks that can be delegated. Start by making a list of all the tasks that you currently handle in your business. Next, go through the list and identify the tasks that can be delegated to a virtual professional. These may include tasks such as scheduling appointments, managing emails and social media accounts, and conducting research.
There are many other tasks that can be delegated to a virtual professional, depending on the type of business you have and the specific needs of your company. Some examples of additional tasks that could be delegated include:
Data entry and management
Bookkeeping and accounting
Customer service and support
Graphic design and digital marketing
Writing and content creation
Website development and maintenance
Event planning and coordination
Project management and coordination
General administrative tasks
By delegating these tasks to a virtual professional, you can free up your own time and energy to focus on the most important and high-level tasks in your business, such as strategy and planning, client acquisition, and business development. This can help your business grow and thrive, while also allowing you to maintain a healthy work-life balance.
Hire a virtual professional from Workergenix. Once you have identified the tasks that can be delegated, it’s time to find the right virtual professional to handle them. There are many online platforms and websites where you can find virtual professionals with the skills and experience you need BUT it is a challenge to find someone reliable and experienced, that’s why WORKERGENIX is the best solution.
Workergenix connects businesses with highly skilled and experienced virtual professionals. With Workergenix, you can easily find and hire the right person for your business needs, without the hassle and time-consuming process of posting job ads and reviewing countless resumes.
When you have Workergenix to find a virtual professional, you can be confident that you are getting a reliable and experienced individual who can handle the tasks you need to delegate.
Communicate your expectations clearly. Before you start delegating tasks to your virtual professional, it’s important to communicate your expectations clearly. This means providing detailed instructions for each task, as well as setting deadlines and expectations for the level of quality and timeliness of the work. Be sure also to establish a clear line of communication, so that you and your virtual professional can easily communicate and stay on the same page.
Provide the necessary resources and tools. In order for your virtual professional to complete the tasks you delegate effectively, they will need access to the essential resources and tools. This may include things like a shared calendar or project management platform, access to your email and social media accounts, and any relevant files or documents. Be sure to provide your virtual professional with all the necessary resources and tools, and make sure they know how to use them.
Also, Workergenix has a highly streamlined system for tracking the progress of virtual professionals whenever you assign tasks to them. With the platform’s easy-to-use interface, you can quickly and easily assign tasks to your virtual professional, and then track their progress in real-time. This allows you to stay on top of your workload and ensure that all tasks are completed on time and to your satisfaction.
The system also allows you to communicate directly with your virtual professional, so you can provide feedback and guidance as needed. This helps to ensure that your virtual professional understands your expectations and is able to deliver high-quality work that meets your standards.
This streamlined tracking system used by Workergenix makes it easy for businesses to manage their virtual professionals and ensure that all tasks are completed efficiently and effectively. This can help your business save time, money, and hassle, while also allowing you to focus on the most important aspects of running your business.
Monitor progress and provide feedback. As your virtual professional starts working on the tasks you have delegated, it’s important to monitor their progress and provide feedback. This will help ensure that the work is being completed to your satisfaction, and it will also give you the opportunity to provide guidance and support if needed. Be sure to regularly check in with your virtual professional, and provide constructive feedback to help them improve and grow.
By following these steps, you can effectively delegate tasks to a virtual professional and free up your own time to focus on the more essential aspects of your business. Delegation can be a great way to improve productivity and efficiency, and it can also help you build a strong team of professionals who can support the growth and success of your business.
Learn more about how Workergenix can help you with your business, here.
