People, Profits, and Progress: A Business Owner’s Framework for Sustainable Growth
Growing a business isn’t just about increasing revenue—it’s about building the right foundation to support it. In this episode of the Scale Smart, Grow Fast podcast, host Harley Green sits down with Cameron Montgomery, Principal Consultant at Equipricity, to talk about how successful leaders scale without compromising team alignment, profitability, or execution.
Cameron’s 3-part framework—Align People, Amplify Profits, Accelerate Execution—is built for businesses that want to grow with intention.
Here are the key takeaways for business owners ready to scale:
1. Align the Right People
Your growth depends on the people you hire. Surround yourself with team members who believe in the mission and bring skills you don’t have. Hire for strengths. Don’t wait to find the “perfect” candidate—start by identifying passion and potential. Interns, apprentices, or fractional help can be a powerful way to delegate as you grow.
2. Amplify Your Profits by Expanding Your Market
Too many entrepreneurs get stuck selling to just one segment. Instead, look at the multiple levels where your product or service solves a problem—B2C, B2B, and even government. Diversify your revenue streams and make your offer work harder without adding complexity.
3. Accelerate Execution with Systems & Automation
Don’t let the work bury your vision. Use tools like CRMs, automated dialers, and AI (strategically) to simplify operations. Cameron warns: automation should support your quality, not replace the human element. Know when to lean into tools, and when to delegate to a real person.
4. Revisit Your Business Plan Quarterly
Scaling requires regular recalibration. Cameron recommends reviewing your business plan every quarter to stay aligned with your mission and performance goals. What worked 6 months ago may no longer serve your direction. Don’t wait until things break to optimize.
5. Don’t Burn Out Trying to Do It All
Leaders who try to be everything to everyone eventually stall. Delegation is a growth strategy, not a luxury. Whether it’s sales, admin, or client onboarding, outsource the right tasks so you can focus on high-impact decisions.
Final Thought:
If you’re stuck in the grind and not sure how to scale without burning out, it may be time to rethink your people, your systems, and your execution. Cameron’s approach is simple, strategic, and actionable—exactly what growth-minded entrepreneurs need to hear.
Ready to build a people-first, profit-smart business that runs with clarity and purpose? Schedule a discovery call to see how our Ultimate Executive Assistants can help you scale without the burnout.
Like what you read? Get weekly insights on scaling, efficiency, and profitability—straight to your inbox. Click here to subscribe.
How to Stop Leaking Profits: Financial Strategies Every Business Owner Needs
Are your finances holding back your growth? Many business owners unknowingly bleed money due to inefficient processes, scattered systems, and lack of clarity around financial data. In a recent episode of the Scale Smart, Grow Fast Podcast, host Harley Green sits down with Ali Swart—Partner and Managing Director at Waldron Private Wealth—to unpack the most common financial blind spots and practical strategies to help entrepreneurs scale without financial strain.
🎧 Prefer to listen on the go? Catch the full episode on Spotify and Apple Podcasts for expert insights.
Here are the top takeaways every business owner should know:
1. You Can’t Scale What You Can’t See
One of the biggest mistakes entrepreneurs make is not knowing where their money is going. Many operate without clear insight into expenses, profitability, or customer lifetime value. Swart explains that having clean, segmented data across your personal and business finances is essential to making informed growth decisions.
Pro Tip: Use tools like QuickBooks or industry-specific software—and ensure your financial team (accountant, attorney, advisor) is actually communicating.
2. Stop Mixing Business and Personal Finances
Too many owners blend personal and business transactions, creating confusion, inaccurate reporting, and missed tax-saving opportunities. Clear separation enables smarter forecasting and helps identify unnecessary spending or duplicate payments.
Solution: Delegate your bookkeeping to a trained professional or virtual assistant who understands how to track and categorize every expense.
3. Catch Profit Leaks Before They Hurt
Swart shared real stories where clients lost money from unchecked expenses, like pool leaks or excessive aircraft costs. Regular account reviews—even monthly—can prevent minor issues from becoming major financial drains.
Simple Fix: Schedule recurring financial reviews with your VA, CFO, or bookkeeper. Look for discrepancies, track expenses, and reconcile accounts proactively.
4. Know Your Numbers—or Risk Bad Decisions
Revenue and expenses are obvious metrics—but understanding profit margins, industry benchmarks, and per-client cost-to-serve can drastically improve decision-making. In Swart’s firm, they even track internal hours spent per client to improve efficiency and prevent burnout.
Smart Scaling Tip: Leverage data to right-size your team, justify hiring support, or eliminate low-ROI activities.
5. Use Bookkeeping as a Strategic Growth Tool
Bookkeeping shouldn’t be treated as an afterthought. When done well, it becomes your roadmap for smarter budgeting, forecasting, and scaling.
Turn It Into a Win: Partner with someone who doesn’t just report numbers—but analyzes them with you and flags problems before they cost you.
Final Thought: You Can’t Scale in the Dark
Whether you’re running lean or rapidly expanding, understanding your financials is non-negotiable. Delegating operational tasks to an expert—like an ultimate executive assistant—frees up your time to focus on strategic financial oversight and growth.
Want a financial system that supports your scaling goals? Schedule a free discovery call with our team and see how a dedicated executive assistant can help streamline your finances, reclaim your time, and drive profitable growth.
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Scaling Without the Burnout: Secrets to Simplify and Delegate for Sustainable Growth
Scaling your business is supposed to bring freedom—not overwhelm. Yet, for many entrepreneurs, the more successful they become, the more they’re bogged down with operations, burnout, and constant stress. If that’s you, it might be time to rethink your approach.
In this episode of the Scale Smart, Grow Fast Podcast, host Harley Green speaks with business strategist Pamela Dale, who shares her expertise on scaling businesses without sacrificing time, energy, and profit. Pamela, creator of the Client Code, dives into the myths surrounding business growth and explains how strategic delegation and simplifying offers can lead to more revenue with less work.
Listen to the full episode on your favorite platform to dive deeper into these strategies and start scaling your business smarter. 👉 Spotify | Apple Podcasts
Key Takeaways:
1. Stop Overcomplicating Your Offers
A common mistake that many business owners make is overcomplicating their offers. Instead of trying to create multiple packages or chasing every new trend, Pamela advises focusing on one offer, one channel, to one person. Mastering one offer allows you to refine and perfect it, leading to higher conversions. “Simplify and focus,” Pamela says. When you target the right client with a specific, well-defined offer, you’ll see higher value clients flock to you, ready to invest.
2. Delegate to Scale
Most entrepreneurs are stuck in the day-to-day grind because they haven’t figured out how to delegate effectively. Pamela highlights how delegation is key to breaking free from the bottleneck of business operations. Entrepreneurs should stop trying to do everything themselves. Instead, they should invest in building the right team and leveraging their expertise. When you delegate, you free yourself up to focus on higher-level tasks, like strategy and growth, instead of bogging yourself down with admin.
3. The Fear That Holds Us Back
It’s natural to feel overwhelmed when scaling. However, Pamela calls out that the feeling of overwhelm is often rooted in fear. Fear of failure, fear of making mistakes, and fear of letting go. Yet, as Pamela points out, growth happens when you step into discomfort and push through the fear. Business owners must learn to face those fears, stop procrastinating, and take action, even when the next step seems daunting.
4. Understand Your Client
Pamela’s method for attracting high-value clients boils down to knowing who they are and what they truly need. The first step in growing your business is talking to your customers. Understand what they want, what problems they’re solving, and what solutions they value most. This clarity allows you to craft offers that resonate deeply with your target audience and lead to sustainable growth.
5. Leverage Technology and Automation
Another crucial aspect of scaling is leveraging technology. Pamela emphasizes the importance of systems and automation in business operations. Whether it’s automating your lead generation or using tools to streamline your workflows, embracing technology can multiply your output without requiring more time and effort. By investing in the right software and automating processes, you can work smarter—not harder.
The Bottom Line: Focus on Systems, People, and Simplicity
Scaling doesn’t have to be overwhelming. By simplifying your offers, delegating effectively, addressing your fears, and embracing technology, you can build a business that grows with ease. Whether you’re a solopreneur or a growing business, Pamela’s insights are crucial for avoiding burnout and accelerating growth without losing your freedom.
Want to learn more about scaling smartly without the burnout? Tune into the full episode of the Scale Smart, Grow Fast Podcast with Harley Green and Pamela Dale to hear more actionable insights for scaling your business the right way.
Ready to scale without the overwhelm? Book a discovery call today and let us help you delegate, streamline, and grow faster!
Like what you read? Get weekly insights on scaling, efficiency, and profitability—straight to your inbox. Click here to subscribe.
How High-Performing Entrepreneurs Scale Without Burning Out
What if scaling didn’t mean sacrificing your health, sanity, or time?
That’s the question Nathan Baws—entrepreneur, Shark Tank Australia alum, and Guinness World Record holder—answers in his conversation with Harley Green on the Scale Smart, Grow Fast podcast. After building and scaling 15+ businesses (many to 7 figures), Nathan shares how business owners can grow sustainably by mastering two core disciplines: smart delegation and dopamine-driven leadership.
Here’s what stood out for growth-minded entrepreneurs and business leaders looking to scale without burnout:
1. Growth Follows Energy—Not Just Strategy
Most entrepreneurs burn out because they obsess over revenue and neglect their energy. Nathan breaks his day into two categories:
Business Growth Activities (3+ hours/day): Lead generation, PR, team building.
Dopamine-Boosting Habits: Ice baths, fasting, gym, sun exposure—designed to optimize energy, focus, and execution.
High performance is a function of health. If your body and mind are depleted, your business will be too.
2. The First Hire? Someone Who Frees Up Your Energy
One of Nathan’s biggest turning points came from hiring team members he could trust to take ownership. But he emphasized that delegation only works if you:
Hire people with proven performance and the right attitude.
Let go of perfection and micromanagement.
Focus on building systems and structure so your team can succeed without constant oversight.
Workergenix’s Ultimate Executive Assistants were built for this exact challenge: giving founders back time without compromising quality.
3. AI & Automation Are Not Job Killers—They’re Force Multipliers
Nathan is clear: he didn’t replace his team with AI—he empowered them. With automation handling repetitive tasks (like LinkedIn outreach or email follow-ups), his team can focus on high-value work. Result? More output, less cost, and no burnout.
One of Nathan’s biggest mistakes early on? Spending too much time perfecting his product and not enough on marketing. Revenue solves most business problems—so focus on sales, lead generation, and consistent outreach.
5. Leadership is Contagious
High-performing leaders create high-performing teams. When Nathan optimized his own lifestyle and mindset, his team followed. As he puts it: “Leadership by example wins every time.”
If you’re a business owner stuck working in the weeds, overwhelmed with day-to-day operations, and ready to scale without sacrificing your life—this episode is a masterclass in what it takes.
Ready to scale without burning out? Schedule a discovery call today and let’s build the systems and support your business needs to grow smarter.
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Most entrepreneurs start their businesses for freedom—freedom of time, financial independence, and the ability to work on what they love. But as your business grows, so does the workload. Instead of gaining time, many business owners find themselves buried in tasks, stuck managing operations instead of leading growth.
In a recent episode of the Scale Smart, Grow Fast Podcast, we sat down with Stephanie Cabral, a former attorney turned real estate entrepreneur, to discuss how she scaled her business efficiently without sacrificing quality or control.
Listen on the go! Catch the full episode on your favorite podcast platform:
The Mindset Shift: Treating Your Business Like a Business
One of the biggest mindset shifts Stephanie made was realizing that real estate investing—or any business—is not a side hustle, it’s a company. If you want to scale, you can’t run your operations manually forever.
✅ She stopped managing everything herself and implemented automation and delegation. ✅ She focused on systems that could scale, not just processes that worked in the moment. ✅ She prioritized high-impact work instead of getting stuck in daily tasks.
How Systems and Delegation Transformed Her Business
Stephanie knew she couldn’t scale while handling every invoice, repair call, and tenant request. So she built a structured system for efficiency by:
🔹 Using automation tools to manage communication, invoicing, and workflows. 🔹 Hiring a dedicated assistant to take over administrative tasks, freeing her time for strategy. 🔹 Implementing SOPs (Standard Operating Procedures) to ensure consistency and eliminate micromanagement.
This shift allowed her to focus on growing her portfolio, securing better deals, and expanding her impact—all while working less.
How You Can Apply This to Your Business
No matter your industry, these principles apply. If you’re feeling stuck in daily operations, ask yourself these questions:
🔸 What tasks do I repeat every day that could be automated? 🔸 What low-value tasks am I holding onto that someone else could handle? 🔸 Where am I spending time that isn’t directly growing my revenue?
The key to scaling smart is removing yourself as the bottleneck. With the right systems and support, you can grow your business without working 24/7.
Want to Scale Faster Without Burnout?
If you’re ready to free up your time and focus on what truly moves the needle, it’s time to build a smarter, more efficient business. Watch the full podcast episode now and start implementing the strategies that will help you grow without the overwhelm.
Ready to streamline your business and reclaim your time?Schedule a discovery call today and see how the right systems and support can help you scale smarter and grow faster.
Like what you read? Get weekly insights on scaling, efficiency, and profitability—straight to your inbox. Click here to subscribe.
The Financial Blind Spots Holding Your Business Back (And How to Fix Them)
As a business owner, you’re focused on growth, delivering results, and keeping your customers happy. But if you’re not keeping a close eye on your finances, you could be leaving money on the table—or worse, losing it without realizing it.
In a recent episode of the Scale Smart, Grow Fast Podcast, we sat down with Cheryl Heller, founder of Pillar One Consulting, to discuss how entrepreneurs can take control of their financial health, eliminate hidden inefficiencies, and make smarter business decisions.
Listen to this episode on the go! Tune in on your favorite services and never miss valuable insights to help you scale smarter and grow faster.
Many entrepreneurs avoid their financials, only checking in when tax season rolls around. But waiting too long can lead to poor cash flow management, unexpected expenses, and missed opportunities for growth. Cheryl’s advice? Start by removing the emotion from your numbers.
“Your financials are just data—use them to inform your next steps, not as a source of stress.”
By regularly reviewing financial reports, you can spot unnecessary expenses, optimize pricing, and create a long-term strategy for scaling your business.
Key Financial Mistakes (and How to Fix Them)
✅ Pricing Without Data – Too many business owners set prices based on competitors instead of their own costs and profit margins. Calculate your true costs before setting a price.
✅ Cash Flow Neglect – Profit on paper doesn’t always mean money in the bank. Understanding cash flow ensures you have the funds needed for growth, payroll, and unexpected expenses.
✅ Ignoring Receivables – A slow-paying client can quietly drain your business. Implement systems to track outstanding invoices, enforce payment terms, and follow up on late payments consistently.
✅ Overlooking Recurring Charges – Small, unused subscriptions add up over time. Reviewing your expenses monthly can prevent unnecessary spending and increase profitability.
How Business Owners Can Regain Control
1️⃣ Check Your Numbers Monthly – Don’t wait until tax time. Set aside time each month to review key financial reports like your cash flow statement and profit margins.
2️⃣ Implement Smart Systems – Use QuickBooks, Excel, or other tools to track spending, monitor revenue trends, and forecast future needs. If you don’t have time, delegate financial tracking to an AI-powered executive assistant who can ensure accuracy and consistency.
3️⃣ Know Your KPIs – At minimum, track your gross margin (profit after direct costs) and days sales outstanding (how long it takes clients to pay). These numbers impact your bottom line more than you think.
4️⃣ Build Financial Reserves – Unexpected downturns happen. Having a cash reserve of at least 3-6 months of expenses can protect your business from disruptions.
Want to Scale Without Financial Stress?
Getting a grip on your finances is one of the smartest moves you can make as a business owner. If financial overwhelm is holding you back, our Ultimate Executive Assistants at Workergenix can take bookkeeping, invoicing, and expense tracking off your plate—so you can focus on growth.
Take control of your business finances and free up your time—schedule a discovery call today to see how our AI-powered executive assistants can help you streamline operations and scale smarter.
Like what you read? Get weekly insights on scaling, efficiency, and profitability—straight to your inbox. Click here to subscribe.
Niche to Be Rich: The Secret to Sustainable Business Growth
Success in business isn’t about doing everything—it’s about doing the right things. On the latest episode of the Scale Smart, Grow Fast Podcast, we sat down with the legendary Ann McNeill, a trailblazer in the construction industry and a Napoleon Hill-certified coach, to break down the framework behind her philosophy: Niche to Be Rich.
Ann’s journey from corporate life to building a multimillion-dollar business didn’t happen by accident. It started with a simple realization—generalists struggle, but specialists thrive. She shares how business owners and entrepreneurs can apply this principle to scale faster, work smarter, and achieve financial freedom.
Listen on the go! 🎧 Catch this episode of Scale Smart, Grow Fast on your favorite services:
According to Ann, building a thriving business (and life) requires focusing on five critical areas:
1. Niche in Your Craft
Become the best at what you do. Whether you’re in construction, finance, or tech, master your skillset so that people recognize you as the go-to expert. When you dominate your craft, competition becomes irrelevant.
2. Niche in Business Operations
A great craft doesn’t guarantee success—knowing how to run a business does. Many entrepreneurs struggle because they lack systems for hiring, finances, and operations. Ann emphasizes that understanding the mechanics of your business prevents burnout and creates scalability.
3. Niche in Your Industry
Not all industries offer the same growth potential. Ann strategically chose construction because it allowed for higher revenue potential and long-term contracts. Finding the right industry to apply your craft gives you a competitive edge and financial leverage.
4. Niche in Your Relationships
Success isn’t just about what you know—it’s about who knows you. Building strong industry relationships opens doors to high-value opportunities. Ann took this a step further by hosting billion-dollar luncheons that connected clients with government agencies, creating a win-win ecosystem.
5. Niche in Your Finances
Making money is one thing—making it work for you is another. Ann breaks down how maximizing tax benefits, investing strategically, and leveraging compounding interest can build long-term financial security. A business that thrives financially isn’t just a business—it’s a wealth-building machine.
The Power of Mastermind Groups
Ann attributes much of her success to mastermind groups, a concept from Napoleon Hill’s Think and Grow Rich. By surrounding herself with like-minded, ambitious individuals, she stayed accountable and accelerated her business growth.
She has since helped thousands of entrepreneurs create their own mastermind groups, ensuring that more people can scale their businesses with guidance, strategy, and support.
Are You Ready to Scale Smarter?
If you feel stuck in the weeds of your business, it’s time to apply the Niche to Be Rich strategy. Focus on your craft, refine your operations, build the right relationships, and let your business work for you—not the other way around.
Stop spinning your wheels—it’s time to niche down and scale up. Let’s identify the tasks you need to delegate so you can focus on high-impact growth. Schedule a discovery calltoday and start building a business that works for you, not the other way around.
Like what you read? Get weekly insights on scaling, efficiency, and profitability—straight to your inbox. Click here to subscribe.
Transcript
Harley Green: Welcome back to the Workergenix Mastermind Podcast. Today, we have an incredible guest, world traveler, and business leader Ann McNeill. She’s here to talk about a powerful concept—”Niche to Be Rich.” Ann is a trailblazer with over 40 years in the construction industry. As the founder and president of MCO Construction Services, she built one of South Florida’s most respected minority-owned construction firms, breaking barriers in a traditionally male-dominated field.
She’s also the founder of Constructively Speaking, a platform merging her expertise in construction with personal development, as well as the National Association of Black Women in Construction, which empowers Black women in the industry. As a certified Napoleon Hill Foundation coach and founder of the International Mastermind Association, she has dedicated her career to mentoring professionals and helping them achieve whole-life success.
Ann, thank you so much for being here today. How are you doing?
Ann McNeill: I am doing fantastic! If I were any better, I’d be you!
Harley Green: That’s a great mindset! You’re currently on a special journey—can you share with our audience where you are right now?
Ann McNeill: Absolutely. I’m on a six-month world cruise aboard the Crystal Serenity, a dream that became reality through the principles I teach. My philosophy, “Niche to Be Rich,” has shaped my career, my businesses, and my life, allowing me to create success with intentionality.
Back in 1979, I had a pivotal moment when I read Think and Grow Rich by Napoleon Hill. That night changed everything. The book asked a simple but powerful question: “How much money do you want?” I realized I had never truly set a financial goal. That led me to develop a clear plan—one that ultimately built five businesses and helped me achieve financial independence.
Harley Green: That’s incredible! So many entrepreneurs struggle with answering those big questions—how much they want and when they want it by. How did you go from setting that goal to building your success?
Ann McNeill: It all started with creating my first mastermind group in 1980. Napoleon Hill emphasizes the power of surrounding yourself with like-minded, goal-oriented individuals. So, I formed a mastermind with people who shared my vision, and we held each other accountable. We met every Saturday at 7 AM for over 10 years!
Through that process, I developed the Niche to Be Rich framework. It’s about focusing on the right areas to maximize success. There are five key areas:
Niche Your Craft – Become an expert in your field. If you’re in business, are you recognized as an authority in your industry?
Niche Your Operations – Understand the business side of your business. Many entrepreneurs fail because they don’t master financial management, payroll, and scaling strategies.
Niche Your Industry – Identify industries with the highest return on investment. I focused on government contracts and construction, hosting billion-dollar luncheons to connect my clients with billion-dollar opportunities.
Niche Your Relationships – Build meaningful relationships within your industry. People do business with those they know, like, and trust.
Niche Your Money – Learn how to make money work for you. Master tax strategies, investments, and wealth-building tools like Roth IRAs and compound interest.
Harley Green: That’s a powerful blueprint for success. Can you share a real-life example of how niching down transformed your business?
Ann McNeill: Absolutely. When I decided to enter the construction industry, I approached the largest Black-owned contractor in the country and asked to work for them. I took a 50% pay cut, but it was an investment in learning the industry from the best. That hands-on experience allowed me to launch MCO Construction, and over time, I built relationships that positioned my company for multi-million-dollar projects.
Another example is how I created the Billion Dollar Luncheon Series. Inspired by Think and Grow Rich, I started inviting billion-dollar companies to share their procurement opportunities with smaller firms. This not only helped my business but also empowered others in my network to scale their operations.
Harley Green: You’ve mentioned financial literacy as a crucial pillar. What’s one financial habit that has been a game-changer for you?
Ann McNeill: The key is making money work for you. Early in my journey, I set a goal to save $1,000 a year. That seemed ambitious at the time, but over time, I shifted my mindset. Now, my goal is to generate $1,000 a day in passive income.
It all starts with small, consistent actions—maxing out tax-advantaged accounts, leveraging compound interest, and reinvesting profits. Too many business owners focus solely on making money instead of making their money work for them.
Harley Green: This has been an inspiring conversation. If someone wants to start implementing Niche to Be Rich in their own life, where should they begin?
Ann McNeill: Start with a clear vision. Ask yourself: Where do I want to be in five years? Then, build your mastermind group, get serious about financial literacy, and focus on niching in your craft, operations, industry, relationships, and money.
For those who want more guidance, I offer a free resource. You can text 59925 and enter “Ann” to receive my Niche to Be Rich guide and insights on starting a mastermind group. You can also visit my website at annmcneill.com.
Harley Green: Thank you, Ann, for sharing your wisdom and success strategies. Your journey is proof that intentionality, accountability, and smart financial decisions can create true wealth.
Fractional COOs: The Key to Scaling Your Business Without Burnout
As a CEO, founder, or business owner, you understand the constant challenge of balancing daily operations with big-picture growth. You didn’t build your business to get stuck in the weeds—but without the right operational support, that’s exactly where you can end up. Enter the fractional COO: the strategic solution for leaders ready to scale without burnout.
Mallory Smith, entrepreneur and fractional COO, shared her journey on the Scale Smart, Grow Fast Podcast. With experience in biotech, cosmetic chemistry, sales, and entrepreneurship—where she built and sold a seven-figure sign company—Mallory now helps seven-figure businesses streamline operations and scale sustainably.
A fractional COO (Chief Operating Officer) provides high-level operational leadership on a part-time basis. Instead of hiring a full-time executive, you get access to experienced leadership without the long-term commitment or cost.
Who Needs a Fractional COO?
Fractional COOs aren’t for startups still finding their footing. They’re ideal for:
Seven-Figure Businesses in Growth Mode: Struggling to manage rapid expansion? A fractional COO brings structure and systems so you can keep scaling without chaos.
Owners Preparing to Step Back: If you’re ready to reduce hands-on involvement or planning an exit, a fractional COO ensures your business runs smoothly and remains valuable to future buyers.
How a Fractional COO Adds Value
Operational Clarity: They assess your operations, identify inefficiencies, and implement systems that scale.
Employee Alignment: They ensure your team is aligned with the company’s vision and processes, creating a self-sustaining operation.
Strategic Delegation: They help you delegate effectively, freeing up your time to focus on growth and leadership.
Business Scalability: They implement processes that allow your business to grow without the bottlenecks caused by owner dependency.
What the Engagement Looks Like
According to Mallory, fractional COOs typically work 5–8 hours per week with business owners. The relationship is designed for long-term transformation—most engagements last around two years. The goal? Build a business that no longer depends on the owner’s daily involvement.
Overcoming Common Challenges
The biggest obstacle? Mindset. Business owners are often deeply attached to how things have always been done. A fractional COO challenges these norms, bringing fresh perspectives and new strategies. While change can be uncomfortable, it’s necessary for growth. As Mallory puts it, “You’ll never get somewhere new by doing the same old things.”
Advice for Businesses Not Ready for a Fractional COO
Not quite at the seven-figure mark? Start here:
Master Your Financials: Know your profit and loss statements inside out. Look for ways to cut costs and improve profit margins.
Identify Your Worth: Understand your hourly value. Delegate tasks that don’t meet that rate—a skilled virtual assistant can handle bookkeeping and admin work.
Clarify Your Vision: Define where you want your business to go. What are your core values? How do you want your business to feel and function? Vision guides operations.
Real Results: A Success Story
Mallory shared the story of a business owner who couldn’t step away, overwhelmed with manual payroll and daily operations. After implementing automation and delegating low-value tasks, the owner finally took a stress-free vacation to Hawaii—with the business running smoothly in her absence.
Conclusion: Is a Fractional COO Right for You?
If you’re running a seven-figure business, losing sleep over operational challenges, or dreaming of scaling without sacrificing your time, a fractional COO might be the solution. They help you reclaim your time, streamline operations, and position your business for sustainable growth—or a profitable exit.
At Workergenix, we believe in scaling smarter, not harder. If you’re ready to stop managing and start leading, explore how our solutions can help you find the right operational support.
If you’re ready to scale smarter, streamline operations, and step back from the daily grind,schedule a discovery call with Workergenix today and see how the right operational support can take your business to the next level—without the burnout.
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From Startup to Success: How to Fund Your Business the Right Way
Securing the right funding is one of the biggest challenges for entrepreneurs. Whether you’re starting a new business, expanding an existing one, or looking for financial flexibility, understanding the different types of business loans and how to qualify for them is crucial. In a recent episode of the Workergenix Mastermind podcast, Reggie Richardson from Preferred Funding Group shared his expertise on business financing, providing actionable insights to help entrepreneurs make smart financial decisions.
Why Proper Funding Matters
Many business owners make the mistake of chasing capital before they have a solid business plan. Reggie emphasizes that money should be the last thing you seek—your first priority should be understanding exactly what you need and why. Without a clear plan, businesses risk taking on debt they can’t manage, leading to financial struggles down the road.
The Most Common Business Loan Options
When it comes to funding your business, there are various types of loans and financing options available, each with its own advantages and requirements. Here’s a breakdown of the most common ones:
1. Term Loans
Fixed amount of money borrowed and repaid over a set period (5-7 years is typical for unsecured term loans).
Used for business expansion, working capital, or major purchases.
Reggie offers unsecured term loans of up to $300,000 for business owners with a 680+ credit score and an annual income of $50,000+.
2. Business Lines of Credit
Flexible revolving credit, similar to a credit card.
Typically ranges from $250,000 to $1 million.
Interest rates vary from 10% to 99%, depending on the lender.
Great for covering unexpected expenses or managing cash flow fluctuations.
3. SBA Loans (Small Business Administration Loans)
Government-backed loans with lower interest rates.
7(a) loans: Ideal for acquiring businesses or expanding operations.
504 loans: Used for equipment purchases, real estate, or upgrading facilities.
Longer approval process (30 to 120 days) but often worth the wait for lower costs.
4. Equipment Financing
Used to purchase heavy machinery, vehicles, or other high-cost business equipment.
Often requires collateral (e.g., equipment itself).
Some lenders require at least $1 million in assets to qualify.
5. Invoice Financing
Allows businesses to borrow against unpaid invoices.
Helps maintain cash flow while waiting for clients to pay outstanding invoices.
6. Business and Personal Credit Cards
700+ credit score required to qualify for Reggie’s business credit card program.
Interest-free for the first 6-12 months.
Useful for covering smaller business expenses or emergencies.
Can help build business credit when used wisely.
How to Qualify for the Best Business Loan
Every loan type has different requirements, but here are the most important factors lenders consider:
Credit Score: Higher scores (680+ for term loans, 700+ for credit cards) qualify for better interest rates and higher amounts.
Debt-to-Income Ratio: Lower ratios improve your chances of approval.
Business Plan: Knowing exactly how you’ll use the funds increases lender confidence.
Income Level: A steady and sufficient income ($50,000+) shows financial stability.
Collateral (for some loans): Certain loans, like SBA and equipment financing, require collateral.
Common Funding Mistakes Business Owners Make
Many entrepreneurs rush into loans without considering the long-term impact. Reggie warns against over-leveraging—borrowing too much and struggling with repayments. Instead, he recommends:
Carefully assessing how much funding you actually need.
Understanding all loan terms before signing.
Using loans strategically for growth, not just survival.
Keeping business and personal finances separate to protect personal assets.
Fast and Flexible Funding Solutions
One of the key benefits of working with Preferred Funding Group is the speed and flexibility of their financing solutions. Reggie’s unsecured term loans typically take 7-12 business days for approval, while credit cards take 3-4 weeks due to mailing delays. Unlike traditional lenders, his funding options come with:
No prepayment penalties.
No restrictions on how you use the money.
No upfront costs—any fees are built into the loan amount.
Who Can Benefit Most from Business Loans?
Reggie works with a wide range of business owners, but some of the key industries that benefit most include:
Startups that need capital to get off the ground.
Small businesses looking to scale or cover operational costs.
Fix-and-flip real estate investors who need quick access to capital.
Marginalized business owners who struggle to secure funding through traditional banks.
Final Thoughts: Plan First, Borrow Smart
The key takeaway from this conversation with Reggie Richardson is that securing funding isn’t just about getting money—it’s about using it wisely. Business owners should take the time to evaluate their needs, research different loan options, and seek funding that aligns with their long-term goals. With the right strategy, funding can be a powerful tool for growth and financial success.
Need funding for your business? Reach out to Reggie at preferredfundinggroup.com or email him at . You can also call him directly at 847-363-7199.
Mastering Your Calendar: The Key to Productivity, Business Growth, and Work-Life Balance
In the fast-paced world of entrepreneurship and sales, time management isn’t just a skill—it’s the foundation for success. If your calendar isn’t aligned with your goals, chances are your productivity and profitability are suffering. In this episode of the Workergenix Mastermind Podcast, Harley Green sits down with Scott Groves, a top mortgage loan officer, coach, and entrepreneur, to uncover the secrets behind effective calendar management, lead generation, and building a sustainable business.
Your Calendar Reflects Your Priorities
Scott Groves emphasizes a powerful truth: your calendar is a reflection of your values. If something isn’t scheduled, it’s unlikely to happen. Whether it’s lead generation, business meetings, or personal commitments, what’s on your calendar dictates your outcomes. He shares a technique inspired by Gary Keller—if you’re not seeing gym time, date nights, or prospecting sessions on your schedule, you’re just wishing for success, not planning for it.
Color Coding for Clarity
One of Scott’s game-changing strategies is color-coding your calendar. By assigning different colors to revenue-generating tasks, family time, workouts, and client meetings, you can easily see if your time is being spent where it matters most. If your calendar lacks key colors (e.g., green for sales activities), it’s a red flag that adjustments are needed.
The Power of Time Blocking
Many entrepreneurs get caught up in reactive work—responding to emails, handling last-minute requests, and firefighting daily crises. Scott stresses the importance of time blocking, where dedicated slots in your calendar are reserved for focused work. Whether it’s a 60-minute lead generation session or a weekly business planning session, disciplined time blocking prevents distractions and ensures that high-impact activities are prioritized.
Handling Interruptions: The Art of ‘Interrupting Interruptions’
No matter how well-planned your calendar is, interruptions happen. Scott shares a simple yet effective strategy: when an unexpected call or task arises, quickly assess its urgency. He recommends using pre-written text responses or scheduling tools like Calendly to redirect non-urgent matters to a more convenient time, keeping your focus intact.
The Importance of a ‘Busy Time’ Block
Scott schedules dedicated time blocks for dealing with inevitable last-minute tasks. By setting aside two-hour blocks on certain days, he prevents urgent issues from derailing his entire schedule. This ensures that unexpected fires don’t force him to neglect revenue-generating activities.
Leveraging Technology for Efficiency
Technology is a double-edged sword—it can boost productivity or become a major distraction. Scott shares his approach to automation and efficiency tools:
Calendly for scheduling client calls
Pre-set text responses to minimize distractions
Google Calendar & Panda Planner for structured planning
The Power of Physical Planning: The Panda Planner Sales Pro
Digital tools are valuable, but Scott firmly believes in the effectiveness of a physical planner. He partnered with Panda Planner to create the Sales Pro Planner, which blends daily goal setting, gratitude exercises, and structured sales tracking. He emphasizes that writing things down creates a psychological commitment that boosts follow-through and execution.
Goal Setting and Weekly Reflection
Scott’s success is rooted in intentional goal setting. He advocates for reviewing your week every Sunday or Monday, assessing what went well and what needs improvement. He also highlights the Goal Setting Worksheet, a tool that breaks down large objectives into daily, weekly, and monthly actions, making progress more tangible and attainable.
Work-Life Balance: Designing Your Business Around Your Life
One of Scott’s biggest takeaways is designing your business around your ideal lifestyle—not the other way around. He stresses that entrepreneurs should first schedule personal priorities like vacations, gym sessions, and family time, then build their work commitments around them. Otherwise, work will expand to fill every available gap.
The Connection Tracker: Building Stronger Relationships
Relationships drive business success, and Scott’s Connection Tracker helps professionals stay on top of their key contacts. By tracking past clients, new referrals, and outreach efforts, sales professionals can ensure they’re consistently nurturing their network without letting leads slip through the cracks.
Final Thoughts
Scott Groves has built a thriving career by mastering calendar management, goal setting, and lead generation—and his strategies can transform the way you approach your business. Whether you’re a loan officer, realtor, or entrepreneur, prioritizing your calendar, setting intentional goals, and leveraging the right tools can dramatically improve your productivity and overall success.
Harley Green: Hey everybody, welcome back to the Workergenix Mastermind Podcast! Today, we’ve got a special guest and fellow Front Row Dad, Scott Groves. Scott is a husband, father, coach, loan officer, author, podcaster, 10th Planet Jiu-Jitsu purple belt, and cigar aficionado.
Scott is known for his client-first approach in the mortgage industry, helping homebuyers and real estate professionals secure lending solutions that align with long-term financial goals. Beyond lending, he’s also an expert in marketing, leadership, and lead generation, coaching hundreds of loan officers to success.
Scott, thank you so much for being on the podcast today!
Scott Groves: Hey, thanks for having me on. I appreciate it.
Harley Green: Before we started recording, we were talking about something really interesting—the idea that if you want to know what someone truly values, you just need to look at their calendar. Can you share more about that?
Scott Groves: Absolutely. And first off, I need you as my hype man—I love how you introduced me!
I’ve been around long enough to remember when physical day planners were the norm, and I learned something powerful from Gary Keller, founder of Keller Williams. He used to coach real estate agents by saying, “If you want to make a million dollars in real estate, show me on your calendar where you’re doing lead generation every day. If you say your family is important, show me where date nights or family time are scheduled.”
That stuck with me. Your calendar is a reflection of your values. If something isn’t scheduled, chances are it’s just wishful thinking. It’s like the saying, “A goal without a deadline is just a dream.” If you’re not intentionally making time for what’s important—whether that’s work, family, health, or personal growth—you’re just hoping it happens.
For me, proper calendar management is the key to success. I looked at my schedule before this call—I have 43 scheduled appointments this week, and I’m not overwhelmed because everything is planned out intentionally.
Harley Green: That makes a lot of sense. What are some practical tips for business owners who want to improve their calendar management?
Scott Groves: First, own your calendar—literally. I know people who have built their entire schedule within a company system, then switch companies and lose everything. Even if you use a corporate calendar, keep a backup in your own system.
Second, color-code your calendar. I know it sounds basic, but it makes a huge difference. I can glance at my week and immediately see if I have enough:
Green for money-making activities
Orange for coaching
Pink for family time
Blue for workouts
This makes it easy to spot imbalances—if my calendar is missing personal time or too light on lead generation, I adjust accordingly.
Harley Green: I love that. What about handling interruptions? We all have days where a random fire comes up and blows up our schedule. How do you manage those moments?
Scott Groves: Great question. One of my mentors, John Berghoff, taught me that if you’re a busy professional, you have to get world-class at interrupting interruptions.
For example, if I’m in a focused work block and my wife calls, I answer quickly and say, “Hey honey, I’m in the middle of something—can this wait, or should we talk tonight?” That way, I don’t ignore the call, but I also don’t let a quick chat turn into 20 minutes of lost productivity.
For business calls, I use a simple pre-written text response: “Hey, I’m in a meeting right now. Can we schedule a time to talk later? Here’s my calendar link.” Most of the time, people respect that and book a time instead of expecting immediate attention.
The key is to train people that they have full access to you—but not immediate access.
Harley Green: That’s a great mindset shift. You mentioned Calendly—are there any other tools you swear by for productivity?
Scott Groves: Yes! Besides Google Calendar and Calendly, I use quick text replacements on my iPhone.
For example, I type “CCC” and it automatically expands into a full, polite message saying: “Hey, I’m in the middle of something. Your call is important to me. Can we schedule a time later?”
This saves me from typing out responses over and over.
Also, the Panda Sales Planner is a game-changer. It’s a physical planner that helps me manage my sales calls, goals, and daily priorities without distractions from my phone.
Harley Green: That’s awesome. You mentioned something earlier about building “busy space” into your calendar. Can you explain how that works?
Scott Groves: Sure. A lot of people’s calendars are filled with back-to-back meetings, leaving them no time to handle unexpected tasks. I intentionally block out two hours, three times a week for dealing with emergencies, last-minute emails, or urgent tasks.
If something urgent comes up at 10 AM, instead of dropping everything, I just say: “I’ll handle this during my 2-4 PM busy time.”
By pre-scheduling time for unplanned tasks, I stay in control instead of constantly reacting to other people’s problems.
Harley Green: That’s a great way to manage the chaos. Now, you’ve created a sales planner specifically for business owners. Can you share more about that?
Scott Groves: Yeah! I partnered with Panda Planner to create a Sales Pro Version. It’s designed for entrepreneurs, salespeople, and business owners who need to stay organized and focused.
The planner includes:
Daily gratitude journaling (which helps with mindset)
A structured to-do list for sales calls and follow-ups
Sections for tracking goals and priorities
A physical planner helps you stay focused—unlike a phone or laptop, which are designed to distract you.
Harley Green: That makes so much sense. Scott, this has been incredibly valuable. Any final advice for entrepreneurs who want to get control of their time?
Scott Groves: Yes—plan your work around your life, not the other way around.
Start by scheduling the big things first:
Annual vacations
Date nights with your spouse
Workouts
Major business goals
Then, let work fill in the gaps. If you don’t, work will expand to take over everything, and you’ll end up missing out on the things that truly matter.
Harley Green: I love it. Scott, thanks so much for being here! For everyone listening, we’ll include links in the show notes where you can grab Scott’s free Connection Tracker and Goal-Setting Worksheet. If you want to take control of your time, grab a Panda Sales Planner today!
Scott, where can people connect with you?
Scott Groves: You can find me at scottgroves.com, and I’m always happy to connect on social media.
