Have you ever worked in a company where there is no Administrative Assistant? The most predictable and obvious answer for that is NO, right? That is one indicator of how important Administrative Assistants are to every company.
You may not encounter them in the exact job title because Administrative Assistants come in different terms such as Secretary, Office Administrator, Executive Assistant, Administrative Liaison, or Office Assistant. It varies in each company how they want their employees to label their roles and positions.
Regardless of the variations in these job titles, Administrative Assistants are essential because of what they do and how they do it. Read below to learn more about what Administrative Assistants do and why they are important.
What does an Administrative Assistant do?
Administrative Assistant plays a significant role in helping managers and executives in performing the four management functions to keep an office running smoothly. It may seem that they are only doing menial tasks such as clerical or secretarial jobs, but it is just one aspect of what they are wired to do. They are exposed to a wide variety of duties from organizing files, generating reports, assisting internal and external clients, purchasing supplies, scheduling, and attending to most of the tasks offloaded to them by the company executives, making them the jack-of-all-trades among employees. They play a critical role in keeping the company on track and they are good at it!
What are some of the usual tasks and roles of Administrative Assistants?
When it comes to emails, Inbox Zero is the goal of every executive to make sure they accommodate and reply to all messages and business concerns. However an executive or manager cannot sit all day and reply to all emails as it may eat up their valuable time which can be more useful to other areas of the business that need to be prioritized.
Administrative Assistants are exposed to employees of various levels, departments, and tasks, which allows them to easily organize, prioritize, and respond to emails in a more efficient manner than other employees, as a result of the information they receive in dealing with most areas of business operations. They excel at a critical skill like this.
Aside from the rigorous Email Management, understanding how to schedule meetings with your superior and significant clients is a valuable skill that you can thank your administrative assistants for. Imagine losing a significant investor because you failed to schedule an appointment in your hectic schedule. That is a nightmare! That is something you do not want to happen.
Worry no more! Administrative Assistants are well experienced with Calendar management too. Particularly nowadays there are advanced tools they are utilizing to make this task more easy and can be integrated with your other business processes. Your Administrative Assistants work smarter to keep up with you and your goals too.
You typically expect your Admin Assistant to take Minutes of the Meetings regularly. While you think it is just an easy little task, it is not as easy as you think it is, more so when it is not just their only duties throughout the day. Transcribing a dictated or muddled recording is another talent or skill Assistants possess which goes unnoticed or unappreciated. However, some businesses even hire multiple employees with the sole work of transcribing all of their meetings for them, or even videos, and audio recordings they want to extract information they deem valuable for another project.
Administrative Assistants should be good in building and sustaining mutually beneficial connections, facilitating communications, and coordinating operations between agencies, or organizations to provide high-level support in processing government requirements for your business, representing and being initial contact person for your company, and negotiating with the the the other people in preparation for your major transactions for the business.
These are just a few of the roles and tasks Administrative Assistants can do for you and your business. They do more than just these in a usual workday impeccably, and they can do it for you remotely! Meaning, that you can experience these benefits; and hire your Administrative Assistants without going through all the hiring procedures and expenses you usually have. Curious about how to hire excellent Administrative Assistants? This is an answered prayer for you.
How To Hire Excellent Administrative Assistants
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