How Much Does A Secretary make?

by Adrienne GreenOutsourcing, ProductivityPosted on Comments are Disabled

As a business owner, it is inevitable that there will be many tasks to deal with. Responding and rerouting phone calls, setting up meetings, and facilitating communication within an office and with the public and providing personalized support for other employees in their office cannot be done by a business owner alone.

According to Zippia The average secretary in Chattanooga, TN makes $31,279 annually. The average hourly rate for a secretary is $15.04/hr. This compares to the national average secretary salary of $36,442. Below, we break down the average secretary salary in Chattanooga, TN by the highest paying companies and industries.

Typical Secretary Tasks

A secretary fulfills the behind-the-scenes work of an office or company. A typical secretary’s tasks include organizing files, preparing documents, managing office supply inventory, and scheduling appointments. The duties of a secretary can be simple or very important. They play the most important role of a must business because they serve as one of the first points of contact between a customer or client and the company. 

Depending on the field and the tasks assigned, a secretary’s computers are a very important tool for secretaries; they allow for the quick and easy performance of many of their required responsibilities, so computer skills are a must. Due to the work assigned, proper phone etiquette is a must as making a good, proper impression with customers or clients is one of their top responsibilities. Secretaries can work with anyone associated with the company they work for, the ability to communicate and cooperate with others is a must. 

Entry-level secretary positions typically don’t require more than a minimum level of education, whereas top-level and executive secretaries are likely to have degrees in the field in which they work as well as other certifications. Employers can have varying education and certification requirements for their secretaries. For many secretarial jobs, at least some on-the-job training or certification programs are necessary.

The majority of secretaries’ hours vary depending on the industry. Generally speaking, secretaries are expected to arrive at work earlier or at the same time as their supervisor and to stay just as long as that supervisor. However, in general, secretaries can anticipate working 9 to 5 or 8 to 5 hours per day.

A small business’s main worry when hiring a new employee is simply money. It takes a lot of time to integrate a new employee into the company, from the hiring process to the training program.

The money you must spend on employee onboarding and training is something that many businesses and recruiters overlook when recruiting someone. These include items related to information technology, such as computers, phones, and software licensing.

Better Alternative: Workergenix Virtual Professionals

A hiring alternative, according to Indeed, is a strategy used by companies to find labor without having to hire long-term workers. When employing conventional recruiting practices, businesses go through the recruitment, onboarding, and training processes as well as offer employees a wage and benefits.

You can avoid going through all the employment processes by using the hiring alternative strategy. Your time and money will be saved by using alternate ways. Employers can avoid all the expenses associated with hiring new employees as well as the consequences of high turnover, low productivity, and absenteeism. Additionally, they can avoid paying extra for the advantages of regular employment.

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What Does A Secretary And Administrative Assistant Do?

by Adrienne GreenBusiness Growth, Client Relationship, Outsourcing, Productivity, SalePosted on Comments are Disabled

Secretaries and Administrative Assistants are people who help a company’s or institution’s top staff. They are primarily focused on corporate governance, effective administration, and regulatory compliance, but they also involve a broad variety of legal, ethical, and corporate duties. However, there is a difference between their specific roles and responsibilities. 

Secretary

A secretary is a person whose sole work is clerical. Secretaries operate in a variety of settings. In small businesses, secretaries may spend the majority of their time dealing with mail and answering the phone. An executive secretary may work in a large corporate office building in a spacious office. Entry-level secretaries may work in a big room as part of a team. Medical secretaries may work in high-traffic doctor’s offices. Most secretaries interact and collaborate with a wide range of people. A secretary will not have any other key responsibilities, and he or she will not have the authority to make choices on his or her own. 

The Secretary is responsible for:

  1. Schedules agendas and timetables for meetings, conferences, and other activities as provided
  2. Ensuring that meetings are effectively arranged and minuted
  3. Keeping accurate data and administering them effectively 
  4. Performs other related duties as assigned

Administrative Assistant

An administrative assistant has more responsibilities than a secretary. The work of an administrative assistant is well above that of a clerical position. An administrative assistant has the authority to make independent decisions. Administrative assistants manage other employees, plan meetings, and examine submissions, memos, and significant reports. It is the administrative assistant’s role to schedule meetings between the executive members and the various committees. Some administrative assistants are also tasked with the preparation of statistical reports, something secretaries are not permitted to undertake.

Administrative assistants play a critical role in organizing, managing, and administering an office. Most administrative assistants are in charge of clerical and organizational responsibilities such as file management, appointment scheduling, supporting other staff members, and writing mail or communications.

The Administrative Assistant is responsible for: 

  1. Filing, preparing reports and presentations, setting up meetings, and restocking supplies are all examples of office chores
  2. Booking appointments and resolving issues in real-time to provide real-time scheduling help 
  3. Arranging travel preparations, such as booking flights and renting automobiles, as well as making hotel and restaurant reservations
  4. Monitoring phone calls and forwarding them to relevant people 
  5. Create reports, transcribe meeting minutes, prepare presentations, and conduct research using computers

The Importance of Having a Secretary and Admin Assistants

Administrative assistants and secretaries are the backbones of almost any organization. Their roles are critical to running a small business, they will play a critical part in ensuring that the business’s processes run smoothly. A secretary’s or admin assistant’s responsibilities are no longer limited to general tasks but can differ considerably depending on the type of organization in which he or she works.

Administrative assistants and secretaries are needed in every field. The time you spend on administrative activities and scheduling may be far better spent building the business. 

Benefits of Hiring a Remote Professional: Secretary and Administrative Assistant

A virtual assistant can provide you with more time and flexibility to accomplish the things you value. You may focus on your company plan, establish stronger relationships with your clients or consumers, or even spend more time with your family.

  • Cost-saving. Because a virtual assistant works remotely, you may save a lot of money on expenses. Most virtual assistants work from home, so you won’t need to pay for extra office space, coffee, or supplies.
  • Increase in Productivity. Virtual assistants are responsible for a variety of tasks, including monitoring your email and maintaining spreadsheets. Doing your daily tasks like data entry, answering phones, contacting suppliers, clients, and payroll all contribute to your increased productivity.

In need of a Secretary or Administrative Assistant? Workergenix is here to help you. 

Whether you require assistance with scheduling and answering the phone, or with other clerical work, hiring an assistant to assist you with the administrative side of your business is a wise decision.

Workergenix connects you to successful individuals and organizations with the focused remote professionals they require to perform all of their responsibilities. Our committed remote professionals relieve you of all the tasks you’ve been meaning to delegate while enhancing your accountability to do more.


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Why Are Administrative Assistants Important?

by Adrienne GreenBusiness Growth, Outsourcing, Productivity, SalePosted on Comments are Disabled

Have you ever worked in a company where there is no Administrative Assistant? The most predictable and obvious answer for that is NO, right? That is one indicator of how important Administrative Assistants are to every company.

You may not encounter them in the exact job title because Administrative Assistants come in different terms such as Secretary, Office Administrator, Executive Assistant, Administrative Liaison, or Office Assistant.  It varies in each company how they want their employees to label their roles and positions.

Regardless of the variations in these job titles, Administrative Assistants are essential because of what they do and how they do it. Read below to learn more about what Administrative Assistants do and why they are important.

What does an Administrative Assistant do?

Administrative Assistant plays a significant role in helping managers and executives in performing the four management functions to keep an office running smoothly. It may seem that they are only doing menial tasks such as clerical or secretarial jobs, but it is just one aspect of what they are wired to do. They are exposed to a wide variety of duties from organizing files, generating reports, assisting internal and external clients, purchasing supplies, scheduling, and attending to most of the tasks offloaded to them by the company executives, making them the jack-of-all-trades among employees. They play a critical role in keeping the company on track and they are good at it!

What are some of the usual tasks and roles of Administrative Assistants?

  • Email Management

When it comes to emails, Inbox Zero is the goal of every executive to make sure they accommodate and reply to all messages and business concerns. However an executive or manager cannot sit all day and reply to all emails as it may eat up their valuable time which can be more useful to other areas of the business that need to be prioritized.

Administrative Assistants are exposed to employees of various levels, departments, and tasks, which allows them to easily organize, prioritize, and respond to emails in a more efficient manner than other employees, as a result of the information they receive in dealing with most areas of business operations. They excel at a critical skill like this.

  • Calendar Management

Aside from the rigorous Email Management, understanding how to schedule meetings with your superior and significant clients is a valuable skill that you can thank your administrative assistants for. Imagine losing a significant investor because you failed to schedule an appointment in your hectic schedule. That is a nightmare! That is something you do not want to happen.

Worry no more! Administrative Assistants are well experienced with Calendar management too. Particularly nowadays there are advanced tools they are utilizing to make this task more easy and can be integrated with your other business processes. Your Administrative Assistants work smarter to keep up with you and your goals too.

  • Transcriber

You typically expect your Admin Assistant to take Minutes of the Meetings regularly. While you think it is just an easy little task, it is not as easy as you think it is, more so when it is not just their only duties throughout the day. Transcribing a dictated or muddled recording is another talent or skill Assistants possess which goes unnoticed or unappreciated. However, some businesses even hire multiple employees with the sole work of transcribing all of their meetings for them, or even videos, and audio recordings they want to extract information they deem valuable for another project.

  • Liaison

Administrative Assistants should be good in building and sustaining mutually beneficial connections, facilitating communications, and coordinating operations between agencies, or organizations to provide high-level support in processing government requirements for your business, representing and being initial contact person for your company, and negotiating with the the the other people in preparation for your major transactions for the business.

These are just a few of the roles and tasks Administrative Assistants can do for you and your business. They do more than just these in a usual workday impeccably, and they can do it for you remotely! Meaning, that you can experience these benefits; and hire your Administrative Assistants without going through all the hiring procedures and expenses you usually have. Curious about how to hire excellent Administrative Assistants? This is an answered prayer for you.

How To Hire Excellent Administrative Assistants

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Workergenix provides our clients with dedicated, college-educated, motivated, remote professionals (RPs) to handle our client’s business and personal tasks.

You do not have to worry about the small tasks anymore. Having an extra hand on projects is essential to your business growth. Workergenix provides successful individuals and businesses with the dedicated remote professional you need to handle all these tasks to give you more time and focus on your primary goals.

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